1. Keep your letters personal but professional. Avoid being overly familiar or lapsing into colloquialisms. In most cases, these letters should be typed.
2. Say what you mean clearly and simply, without a lot of big words.
3. Focus on the positive, don’t mention the negative.
4. Keep the letter to one page, preferably one-half page.
5. Always address the letter to one person with his or her correct title and business address. This shouldn’t be too difficult, since you have already met and talked with this person.
6. Tailor each letter to each situation. Generic letters at any stage, but especially this stage, are insulting and
unprofessional.
7. Be timely. Your thank you letter should be sent within a day after the interview, and the acceptance/rejection of an offer letter should be sent as soon as you make your decision.
8. Use high quality white or off-white resume paper and envelopes.
9. Remember to sign your letters, and keep copies of everything you send.
10. Have someone proofread your letters before you send them. Ask your proofreader if the letter communicates that you are a responsible, sincere person who knows how to operate in a professional environment.
2. Say what you mean clearly and simply, without a lot of big words.
3. Focus on the positive, don’t mention the negative.
4. Keep the letter to one page, preferably one-half page.
5. Always address the letter to one person with his or her correct title and business address. This shouldn’t be too difficult, since you have already met and talked with this person.
6. Tailor each letter to each situation. Generic letters at any stage, but especially this stage, are insulting and
unprofessional.
7. Be timely. Your thank you letter should be sent within a day after the interview, and the acceptance/rejection of an offer letter should be sent as soon as you make your decision.
8. Use high quality white or off-white resume paper and envelopes.
9. Remember to sign your letters, and keep copies of everything you send.
10. Have someone proofread your letters before you send them. Ask your proofreader if the letter communicates that you are a responsible, sincere person who knows how to operate in a professional environment.